Split errors into three kinds and check for each one separately. Typos and grammar: a spell checker catches most. Wrong facts, such as a date or a pay rate: a second look at the source catches them. Missing must-haves, the thing the client asked for that is not there: only a check against the original request catches those. Tools catch the first kind. Clients catch the third kind, unless you check against the order before it goes.
The three kinds of error in a submittal
1. Typos. "Forklit." "Teh candidate." A client forgives one and notices three. A spell checker catches almost all of them in a second.
2. Wrong facts. The card expired in 2025, not 2026. The pay was $19, not $21. The start date was the 4th. These are the errors that make a client stop trusting the submittal. The fix is to check each fact against where it came from: the resume, the screen notes, the order.
3. Missing must-haves. The order asked for a current card with a date, and the submittal says "forklift experience." Nothing is misspelled and nothing is wrong. Something is missing. This is the error clients catch, and it is the most expensive, because the submittal comes back.
Why the third kind slips through
A spell checker cannot see what is not there. A second reader who has not read the order cannot either. The only way to catch a missing must-have is to put the submittal next to the order and go line by line. Most people skip this because they wrote the submittal and feel they know what is in it. That feeling is the problem.
The sixty-second check
Before anything goes to a client or a manager, run three passes.
- Spell check. Let the tool do it.
- Facts. Every date, number and name, checked against its source. Thirty seconds.
- Must-haves. Open the order. For each must-have, find the line in the submittal that answers it. If there is no line, there is a gap. Thirty seconds.
Three passes, one minute, three kinds of error. Do it every time, not just on the big ones.
For managers: make the check a habit, not a review
If you are the one catching the third kind of error, you are the bottleneck and the work has already been done wrong once. Give the team the written order and the one-minute check. Then review the outcome: how often work comes back from the client. That number drops fast when the check becomes a habit.
Where M-Tracker fits
The third pass is the one M-Tracker runs. The job order is the brief, the submittal is the work, and before it goes to the manager or client the recruiter gets a plain-words note on which must-haves are answered and which are missing. Typos still need the spell checker. The gaps that cost the most get caught first.
Try M-Tracker free14-day trial. No credit card. No employee surveillance.
Questions people ask
Can AI proofread for me?
For typos and grammar, yes. For wrong facts, only if it has the source. For missing must-haves, only if it has the order. See the post on using ChatGPT for proofreading.
How do I check facts when I am in a hurry?
Keep the sources open while you write. A submittal written from the screen notes and the order has fewer wrong facts than one written from memory.
What is the most common error?
The missing must-have. It is also the one most people never check for.
Work you can trust, without redoing it.
Your team gets feedback before work reaches you, or your client.
Copyright © 2020 – 2026 M-Tracker. All Rights Reserved. Privacy Policy