Project status report template: risks and asks first
A free project status report template with overall status, risks and asks at the top, then milestones, done and next. Copy it, see a filled example, or write one from your notes.
Overall status in one word. Risks and asks next. Milestones, done and next after that.
The template
[Project] · status as of [date] · [owner]OVERALL: [On track / At risk / Off track][One sentence on why.]AT RISK- [What]. [How far behind]. [Why]. [What we are doing]. [If X by date, then A; if not, B.]I NEED- [One specific thing, from whom, by when]MILESTONES- [Milestone] · [date] · [Done / On track / At risk]DONE SINCE LAST REPORT- [Finished and checked work]NEXT- [What happens before the next report]
A filled example
Pricing page launch · status as of June 6 · DanaOVERALL: At riskFAQ page is 3 days behind because product screenshots are late.AT RISK- FAQ page. 3 days behind. Screenshots not delivered. Writing the text now. If screenshots arrive by Tuesday, we hold June 17; if not, we slip a week.I NEED- One message from you to product about the screenshots, by Monday.MILESTONES- Design approved · May 30 · Done- Page built · June 10 · On track- Launch · June 17 · At riskDONE SINCE LAST REPORT- Customer email approved · sales handout sent · help article updatedNEXT- Build the FAQ page · test on mobile · final review with legal
Build yours
Paste your notes, task list or a chat thread. Get a report in this order to paste into email or chat. You can also fill in the four boxes yourself.
Red, amber, green
- On track (green). Will hit the date with no help.
- At risk (amber). Could miss unless something changes. Say what.
- Off track (red). Will miss. Say the new date and what you need.
Do not stay green until the week before launch. Amber early gives people time to help.
Where M-Tracker fits
M-Tracker builds most of this report from the work itself: what finished, what is waiting for acceptance, what came back. You add the judgment, not the list. No screenshots and no activity tracking.
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Questions people ask
How often should I send it?
Weekly for most projects. Daily only in the last week before a big launch.
How long should it be?
Short enough to read in under a minute.
Work you can trust, without redoing it.
Your team gets feedback before work reaches you, or your client.
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